Review and send an email
The email flow is a human-reviewed handoff, not a sequence engine.
Before sending
For each completed result:
- Read the public report.
- Open the source-confirmed contact page.
- Confirm the exact recipient, subject, and body.
- Remove unsupported claims and fix awkward personalization.
- Choose Open in Gmail, Open in Outlook, or Copy email.
- Review the final compose window and press Send yourself.
The buttons do not connect your mailbox, send automatically, or prove delivery.
The finding is re-checked before you send
Findings age. A website fixed since the audit, or a no-website business whose profile now lists a site, would make the message wrong, so the one finding each draft rests on is checked again when the draft is prepared and again the moment you approve it. Only a fresh look at the site (or the profile) can pass it. Every checked item shows when that happened — Verified just now, Verified 3 hours ago — above its card.
If the finding no longer holds, or the check could not run, the message is not approved. It moves to the Held — needs a re-check section of Send Queue with one of two labels:
- Held — finding changed since audit: the fresh look no longer shows the finding the draft cites.
- Held — could not re-verify: the site or listing could not be reached, so nothing could be confirmed either way. A site that cannot be reached is never called "still broken".
A held item has no compose link and no Approve. Choose Re-check to run the full approval check again — a message that passes returns to the queue, and one that does not stays held with a fresh note — or Skip with a reason. View lead opens the lead in Manage Leads. Nothing is sent from a held item.
When a finding has already changed by the time a draft would be prepared, the business is not promoted (Finding changed since the audit — not promoted in the run's notes) and the search keeps filling from its pool, so the draft is never written.
Internal statuses
- Ready: the prepared copy exists and is still editable.
- Approved: the safety gate passed for a supervised handoff.
- Held: the finding the draft rests on changed or could not be re-verified. Re-check or skip.
- Sent: you recorded that the message was sent from your mailbox.
- Replied / Booked: you manually recorded the real outcome.
- Skipped: you deliberately removed the item.
These statuses are audit records. They are not a CRM pipeline and they do not replace your mailbox.
Safety rules
A draft must fail closed when its report, source-confirmed contact, physical address, unsubscribe data, suppression state, or prior-contact state is missing. SiteRevive must also prevent the same business from being presented as a fresh prospect in a later daily run.